Now with Folders - Google Docs and SpreadSheets

I was very surprised when I accidentally clicked on the Docs and Spreadsheets link in Gmail, and realized that Google has added the ability to organize your items into folders.

Well, kind of.

They basically have taken the tags that you assign to items, and placed a little folder icon next to them. Items can exist in multiple folders, just like they have multiple tags.

This will fix one complaint that I hear over and over from people about GMail, they can't use folders to organize their email. I never had the problem, I view the tags just like folders. If you click on a tag, you get a view which only holds the items with that particular tag.

The advantage, of course, is that items can have more than one tag, where in a true folder system, the item can only exist in one folder.

Even though Google introduced folders, they didn't introduce sub-folders. They just don't work.

The layout for the new interface looks just like the folder layout that Outlook uses, and Yahoo Mail, and Hotmail, and Windows Explorer, and File Manager (remember that one?) and well, you get the picture. It is a big improvement over the last interface though, and in the new interface, you can drag and drop items into the folders. Pretty nice.

The interface was announced tuesday on the Google Blog, and contrary to a previous post of mine, Google Docs might start to be some type of competition for Microsoft Office, especially if they enable Google Gears for it.

More Reading:

"Google Docs and Spreadsheets updates" - Jeff Stalnaker

"Google Docs Gets Organized (and a new look)" - OgasaWalrus.com

"New Google Docs Launched" - Googlified

"Google Docs - Some Issues" - Satish's Blog

Google offers all of its free apps now as a service

On the Google Blog they announced the availability of their applications in a convenient subscription model. Now you can pay $50 per user, per year, and get all their wonderful free apps. They are calling the bundle Google Apps Enterprise.

They are also offering editions for families and groups, small businesses, and schools.

Wait a minute, I can pay for something that they have been offering for free? Let me jump on that train.

I'm not sure how successful this is going to be, of course Google has eleventy hundred gillion users, but really, are the apps that good?

I haven't used Calendar or spreadsheets, and only briefly used Talk. I use Documents sometimes, but if they discontinued the free service and started charging $1 a month, I would quit using it so fast that my Google cookie would be left hanging in the air, spinning around.

I had joked that one day in the future I would reminisce about the good old days when Microsoft almost had a Monopoly on operating systems and software, because now Google controls everything. Maybe this is the beginning. Maybe next it will be Google Democracy.

Thanks to Paul Thurrott for pointing it out.

Update: Wired News has a article titled "Google Apps: Should you switch?" and there were a few things that I thought were wrong about it.

1. The Article States that:

"Pricing is set at $50 per user per year, less expensive than Microsoft Office but with much the same functionality. Microsoft has its own web-based suite of tools in Office Live, but the company's offering doesn't match Google's. And Google isn't going after Office Live, it's going after Office."

Um, no Offense Michal Calore, but have you actually used the two sets of applications?

Google Docs isn't even close to Word. I haven't used spreadsheets at all, but I'm sure that it is limited as well. Sure, if you need a word processor, then go ahead and use Docs and Spreadsheets, but I just could not imaging using Google Docs and Spreadsheets exclusively.

2. He does mention that there isn't a PowerPoint equivalent, although I thought I had read that there was a Google Presentation app coming out, I haven't seen it. Yes, PowerPoint is a hugely popular program, but let's not forget Access. I know Google Base can't compete with that.

I also think that there isn't an Outlook killer either, at least not for a corporate environment. Outlook has a whole slew of nice features that GMail and Calendar just can't match.

When Getting New Features Means that Old Features don't work anymore

You can categorize this post under "whining". The new blogger is out of beta, and I thought "Woo-Hoo". I have been using the beta for a little while now, and I bet the finally fixed the problems so that I can now publish using the Word Add-in and Google Docs and Spreadsheets like I was able to before I switched.

Wrong.

It still doesn't work, and I found in their help info that they don't even know if they are going to upgrade the word plug-in.

But wait, there's more...

Luckily, I did a quick little search, and I ran across this post on TechNirvana, what a life saver. Thanks Abhishekg!

Now if only Docs and worksheet would place the title of the document as the title of the blog post, and fix the insertion of an extra space after making a hyperlink.

But remember Mike, this stuff is all free. OK, I feel better now.

Free Word Processor?!?!

I just saw a blurb about Writely on GeekBrief.TV, and I had to check it out for myself.

Maybe there are a few reasons why this isn’t huge news, I mean after all, doesn’t Open Office have not only a free word processor, but also a whole office suite for Free? Well, yes.

Doesn’t Open Office let you access your documents securely over the internet from any computer? Well Ye… er… No.

Zap! That's the ticket! I guess Google has gobbled this application up, when they gobbled up a company called “Upstartle” (what a cool name). Here is nice little blurb about from Jen Mazzon, although this post is pretty old, March was so months ago. The post says that Writely has a wait list, but right now if you have a Google account, it will let you sign up for it.

I guess that not only is Writely a free, but it is also a collaborative product. Is that cool or what?

I so have to try it out. I’ll post more as I move along.

2007-01-26 Update: Well, quite awhile ago, writely was officially pulled into the Google Family, and is now called Google Docs and Spreadsheets. It isn't a bad product, especially since they integrated spreadsheets in there too. It is missing some features that you may have come to expect from a word processor, but still, it is free, and widely accessible.

I haven't checked on it in a little while, but when Blogger Beta became the official blogger, I wasn't able to get it to work, and then I was, and then I wasn't. I have since started searching for other blogging tools. Want to see if it works for you, try "When getting new features means old features don't work anymore". There is a good link to an article with instructions that worked (sometimes) for me.